Accounts Payable Specialist position is responsible for a variety of routine and some non-routine clerical and accounting functions in Accounts Payable. This position is responsible for maintaining separate payment files for each vendor. Informs vendor of payment status when requested. Processes various purchase order items and non-purchase order items for payment. Audits invoices and check requests for approval, appropriate general ledger account codes and necessary documentation. Accurately enters invoices at a reasonable rate into the Accounts Payable module before the invoice is due. Audits invoices for accuracy of quantity, pricing, and remittance address. Maintains record of approved invoices and follows up to obtain credit, proof of delivery, PO correction etc. to resolve any discrepancies; and keeps track of completed invoice package awaiting payment. (Full-Time)
Ability to effectively operate office equipment and recognize improvements that would increase efficiency in processing or analyzing financial information. Proficient in the use of MS-Excel. Ability to use sound judgment and pay attention to detail in executing policies of the organization. Ability to professionally and respectfully answer both internal and external phone calls.
Ability to seek assistance of manager when needed; and/or refers to appropriate staff.